At Elevate BPM Solutions, we take data protection seriously and ensure that all our Business Process Management (BPM) and recruitment services comply with the General Data Protection Regulation (GDPR) and other relevant data protection laws. Here’s how we maintain compliance:
1. Lawful, Fair, and Transparent Processing
● We collect, process, and store personal data lawfully and transparently, ensuring individuals understand how their data is used.
● We clearly inform candidates, employees, and clients about why their data is being collected and how it will be used.
2. Data Collection and Minimisation
● We only collect necessary and relevant personal data required for business and recruitment processes.
● We ensure data minimisation, meaning we do not store excessive or unnecessary information.
3. Secure Data Storage & Protection
● We implement strong security measures (encryption, password protection, firewalls) to prevent unauthorised access, data breaches, or leaks.
● Data is stored securely and accessed only by authorised personnel.
4. Consent Management
● We obtain explicit consent before collecting or processing personal data, especially for recruitment purposes.
● Candidates and employees have the right to withdraw consent at any time.
5. Right to Access, Rectify, and Erase Data
● Individuals can request access to their data, make corrections, or request deletion (“Right to be Forgotten”) under GDPR.
● We ensure quick response times for data modification or removal requests.
6. Data Retention and Disposal
● Personal data is retained only for as long as necessary and securely deleted when no longer required.
● We have clear retention policies to prevent storing outdated or unnecessary information.
7. Third-Party Compliance & Data Sharing
● If we share data with third-party service providers, we ensure they also comply with GDPR and data protection laws.
● Data is never shared without a legitimate reason and the individual’s consent.
8. Handling Data Breaches
● In the event of a data breach, we have a structured incident response plan to mitigate risks and notify affected individuals and authorities within 72 hours, as required by GDPR.
9. Compliance in Recruitment Processes
● We protect candidate data by ensuring secure application handling, fair hiring practices, and confidential data processing.
● Sensitive candidate information (CVs, identification documents, contracts) is handled with strict security controls.
Why GDPR Compliance Matters for Businesses
● Avoids hefty fines and legal penalties (GDPR non-compliance fines can be up to €20 million or 4% of annual turnover).
● Builds trust and credibility with clients, candidates, and stakeholders.
● Enhances data security, reducing risks of cyber threats or breaches.
● Ensures ethical handling of personal information, aligning with global best practices.
At Elevate BPM Solutions, we prioritise data privacy, security, and regulatory compliance, ensuring that all our BPM and recruitment services adhere to GDPR and data protection laws.
Would you like assistance in implementing GDPR-compliant processes in your business? Let’s talk!